Position: Project Manager Assistant

What does a Project Manager Assistant with Paul Davis do?

Maintaining project records, including documentation, reports, and meeting minutes.
Managing communication, including emails, phone calls, and meetings.
Assist in creating Estimates with accurate information.
Tracking project progress and reporting on milestones.
Ensure strict adherence to Compliance tasks
Monitoring project progress, identifying potential issues, and implementing corrective actions.
Ensure work authorization, completion certificates and all other required documents are obtained from client accurately and uploaded to internal and external claims systems
Assist PM with communicating with clients, subcontractors, and internal teams to provide updates and address concerns.
Facilitating project communication and ensuring clear information flow
Performing other tasks as assigned by the Project Manager.
Customer call intake and documenting all pertinent information

Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Why Join The Team? We are an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities.

Skills Desired of Team Member:

Organized, analytical administrative coordinator who likes a fast-paced environment
Loves talking to people and building relationships
Likes to problem-solve and help people find solutions
Enjoys completing tasks
High attention to detail and accuracy
Likes math (geometry) and working with numbers and measurements
Can review data and deductively think through what information might be missing
Proactive, assertive personality
Likes to create and follow systems while helping others to follow them as well
Familiarity with project management software. Knowledge of Xactimate software an asset
High school diploma or equivalent, with some relevant experience or education preferred

Since 1966, Paul Davis has been an industry leader in the areas of property damage mitigation, reconstruction and remodeling. With more than 370 offices in our franchise network, the company serves residential, institutional, and commercial customers and clients across the United States and Canada.

We have built our heritage one project at a time, establishing a reputation for performance, integrity and responsibility among customers and carriers alike. Whether property damage is caused by water, fire, smoke, storms or other disasters, we deliver on our promise to deliver excellence, expertise and a customer experience that is second to none. At Paul Davis, our passion for quality drives everything we do.